South Pasadena Middle School

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Attendance

ATTENDANCE INFORMATION

 

LEAVING CAMPUS DURING SCHOOL HOURS

Parents can send a note with a student to school in the morning.  The note can be turned in to the office before school begins and should include the date, time, and purpose for leaving campus. The office staff will complete a GROUNDS PERMIT form and provide a copy to the student.  When it is time for the student to leave campus, the Grounds Permit will serve as a pass so that the student can be dismissed from class and meet their parent in the office.  If a note is not provided, please allow extra time for the student to be called out of class. Students will not be called out of class until a parent is in the office.

 

ABSENCE VERIFICATION

Parents can excuse a student’s absence by calling the Attendance Clerk at 626-441-5830 ext. 3901 for EACH day a student is absent. Please include a student’s full name, date(s) of absence, and reason for the absence. A daily attendance message is sent home to all parents via voicemail and email to notify parents of any absence. The attendance message is sent as a reminder to all parents.  If you have already called to verify the absence, it is not necessary to call again. 

Please note that the attendance email and voicemail will be sent home to all parents, include those that have already called in advance.

 

 Parents and students can monitor attendance on the Attendance tab on the parent/ student portal (my.spusd.net).  After an absence, attendance will be updated a few days after the absence has taken place.  For any attendance questions, students can email the attendance clerk or stop by the attendance office.

 

MISSING ASSIGNMENTS DUE TO ABSENCES

It is the responsibility of the student to email teachers, check teacher websites, and follow up with teachers on any missing assignments after any absence(s).

 

INDEPENDENT STUDY

A notice of ten school days prior to the student’s departure is required in order to collect Independent Study materials from teachers. Parents may request an Independent Study Contract from the Attendance Clerk in the office.  Students who will be absent from school a minimum of five (maximum 10) consecutive school days may qualify for Independent Study.  It is an option for students to remain on track with their schoolwork and for the school to receive its ADA funding.  Independent Study cannot be considered nor used for extended vacations.

 

EXCUSED ABSENCES

Excused absences include illness (I), medical (X), dental (X), or religious reasons (X).  Please also view Education Code 46010.

 

*(Education Code 46010) for personal counseling, or absence due to attendance at a funeral of a member of the immediate family is considered excusable by the State of California.  Students will be allowed to make up work for excused absences.  Although an absence is excused, it will still result in a loss of state funding for our school.

 

UNEXCUSED ABSENCES

School absences because of the following reasons: personal (P), out of town (U), family vacation (U), oversleeping (U), or car trouble (U), are not considered by the State of California as valid reasons for being absent from school. These absences will be coded as unexcused.

 

TRUANCY POLICY

Truancies will result in detention for partial day truancies, Saturday School and/or a citation by a School Resource Officer resulting in fines and a court appearance, for all day truancies.  Please monitor attendance on the student/ parent portal (my.spusd.net) to review student absences.   It is the responsibility of the student and parent to monitor attendance online.  Any absences not cleared within a timely manner will be recorded as a truancy.

 

ATTENDANCE CODES

Parents and students can monitor and track attendance online (my.spusd.net). The attendance tab is accessible 24 hours a day, 7 days a week.  The following codes will appear under a student’s attendance record if the student was absent due to any of the listed reasons below.

 

Code

Description

Excused/ Unexcused

A

Unverified Absence

Will result in a truancy if not excused in a timely manner

C

Independent Study Completed

Excused

I

Illness

Excused

L

Tardy > 30 min

Unexcused

O

Independent Study Incomplete

Unexcused

P

Personal

Unexcused

S

Suspension

Unexcused

T

Tardy < 30 min

Unexcused

U

Out of town, Family Vacation, etc.

Unexcused

V

School Activity

Present and participating in a school activity

X

Medical, Dental, Religious, Personal Counseling

Excused

Z

Truant

Unexcused

 

TARDY POLICY

Students should be seated in class BEFORE class startsStudents arriving after 8:00 am must check into the office to receive an ADMIT SLIP BEFORE going to class. Tardies are monitored on a quarter basis. Each quarter a student begins with zero tardies. However, if within the school year a student reaches 25 or more tardies, a SART will be scheduled.  Below is breakdown of the Tardy Policy.

TARDY POLICY

1 - 4

Detention assigned at Teacher’s discretion

5 - 9
Afterschool detention for each tardy
10th
Saturday School

11 - 19

After school detention for each tardy

25th

Student Attendance Review Team (SART) meeting with student, parents, counselor, attendance clerk, and assistant principal.

 

*Per Quarter